JALT2015 Conference Registration Information

Registration for JALT2015 will be accepted onsite from 20-23 Nov
Accommodation: http://jalt.org/conference/jalt2015/accommodation
JALT Member
Days Registering
Preregistration
Onsite Registration
Main conference 1 day (21, 22, or 23 Nov)
¥11,000
¥14,000
Main conference Full (20-23 Nov)
¥18,000
¥22,000
JALT Junior (21-22 Nov)*
¥8,000
¥5,000 per day
TnT Workshop (20 Nov)**
¥3,000
¥3,000
Non-JALT Member
Days Registering
Preregistration
Onsite Registration
Main conference 1 day (21, 22, or 23 Nov)
¥17,000
¥19,000
Main conference Full (20-23 Nov)
¥25,000
¥29,000
JALT Junior (21-22 Nov)*
¥10,000
¥7,000 per day
TnT Workshop (20 Nov)**
¥4,000
¥4,000
*JALT Junior is a satellite conference that focuses on teaching children and training teachers to teach children.
**Technology in Teaching (TnT) Workshops provide opportunities for participants to develop the technology side of their teaching skills through a series of practical, hands-on workshops, led by experts in technology in language teaching.
Equipment for presenters: fees per presentation, in yen
Digital projector ¥2,000
Please note, equipment must be pre-ordered and presenters who need equipment must pay the equipment charge together with their conference registration fees. Only orders paid before this deadline will be handled. The final deadline for changes to equipment requests will be 4 October. Notice: wifi is not available in presentation rooms.
Discount details for regular attendees
If you pay your conference registration fees by the 2015 preregistration deadline, you qualify for the lower preregistration rates.
If your JALT membership is valid through 30 Nov 2015, you are entitled to member rates—even if you pay for your membership at the same time as registration.
Discount for senior members of JALT
If you will be 65 on or before 19 November (Thursday), you are eligible for a senior discount.
Days Registering
Preregistration
Main conference 1 day (21, 22, 23 Nov)
¥6,000
Main conference Full (20-23 Nov)
¥10,000
The discount system works as follows:
Download the Discount for Seniors Application Form (PDF format), fill out the required information, and then email or fax the completed form to the JALT Central Office. Email: jco@jalt.org fax: 03-3837-1631 (international: +81-3-3837-1631)
Please show your ID that has your date of birth on it when you pay the conference fee at the on-site registration desk.
Discount for Full-time students
If you wish to apply for the full-time student discount option:
On the JALT2015 online registration checkout form, please indicate in the comments section at the bottom of the form that you have full-time university or graduate students who would like to attend JALT2015 at a discount.
Download, complete, and send the attached PDF to JALT (refer to the registration information page for full details).
How to Register for JALT2015
Preregistration is the cheapest and most efficient way to guarantee a good start to JALT2015. Please do take advantage of the lower preregistration rates and register before the 2015 deadline (4 Oct for presenters). After your application for preregistration is processed, a Preregistration Acknowledgement will be emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your name tag and conference bag. If you have not received your acknowledgement by 9 Nov, please contact the JALT Central Office.
On-site registration will be offered at the conference site from 20 Nov, 5:00 PM – 7:00 PM, and throughout the remaining days of the conference. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership card to register at member rates.
During the conference, volunteer photographers will be taking photographs for JALT editorial, promotional and advertising use: Your understanding and cooperation are appreciated.
Notes
Preregistration for ordinary participants: Deadline 25 October
Only applications postmarked or submitted online by the 25 Oct deadline will be accepted for preregistration. No applications postmarked or submitted online on or after 26 Oct will be processed. If any fees are remitted after the deadline, an extra handling charge of 2,000 yen will be charged in addition to the onsite rates.
Preregistration for presenters: Deadline 4 Oct
Presenters must pay their conference fees and equipment fees by 4 Oct, postmarked or online. Failure to do so will result in their presentations being canceled.
Conference registration acknowledgement by email
After your application to preregister is processed, a Preregistration Acknowledgement will be emailed to you. Print out this email and bring it to the on-site Preregistration Desk. If registering by furikae, be sure to print your email address CLEARLY. No acknowledgement will be issued on paper or be sent by post.
Equipment for presenters: Deadline 4 October
Equipment will be provided only if it was paid for, together with the conference fees, by the presenters’ preregistration deadline 4 Oct. On your preregistration form, please pay the appropriate fee, specifying your presentation identification number.
For a group presentation, the leader named on the presentation proposal must pay the equipment fee. No payment by any other group member will be accepted.
No refunds will be made for equipment paid for but not used, if this results from the presenter’s own mistake.
JALT Junior program
Main conference participants are entitled to attend the JALT Junior program at no extra charge. Participants who register only for the JALT Junior conference are entitled to attend all of the JALT Junior presentations and all of the main conference plenary presentations, but not the other main conference presentations. JALT Junior participants will also receive a conference handbook and a conference bag.
Cancellation
Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:
By Thursday 5 November 5:00 pm: Cancellation charge 3,000 yen
By Thursday 12 November 5:00 pm: Cancellation charge 5,000 yen
After the above deadlines: No refund
No refund will be given for any cancellation received after the second deadline, 13 November.
Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.
Balance due
On your Preregistration Acknowledgement there will be a note for any balance due. Make payment by postal furikae before the preregistration deadline. You will also receive such a note if your membership expires before 30 Nov 2015. For smoother processing, please pay your membership fee at the time of registration. No Preregistration Acknowledgement will be reissued.
Receipt
A Receipt bearing the official JALT seal can only be issued onsite.　It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.
Travel reservations
The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or contact our agent, JTB Global Marketing & Travel Inc. jalt2015@gmt.jtb.jp.
Updated 14 July 2015