Registration for JALT2022

*JALT Junior is a satellite conference that focuses on teaching children and training teachers to teach children.

**Technology in Teaching (TnT) and Professional Development (PD) Workshops provide opportunities for participants to develop either the technology, humanities, and or social sciences sides of their teaching skills through a series of practical, hands-on workshops, led by experts in these fields from the language teaching community. Attendance to these workshops is included in the full conference price, but must be paid separately for 1-day registrations. Attendance IS NOT available for online conference registrations.

Childcare at the Conference

There will be accessible onsite childcare at the Fukuoka International Congress Center. These services will be operated by an outside agency and mediated by JALT. See the childcare information page for details and instructions on how to apply.

Guardian Program

If you wish to bring a caretaker to the conference, for whatever necessary situation you have, JALT will provide that person with a conference pass so they can freely enter the facilities and travel around as necessary to perform their duties. Please contact our Central Office with the name and reason this person needs to be in attendance. Please also tell us any necessary emergency contact information for this person in case we need to contact them directly. All of this information will be kept confidential and not shared with anyone outside official JALT conference team members who require such information. If you have any questions, please contact our JALT Central Office.

Environmental Levy

The JALT International Conference has been working to improve the environmental performance of the conference in recent years. This includes local sourcing of sustainable products, reducing waste, and increasing recycling. Since some environmental impact is inevitable, especially from transport, we have also been arranging carbon offsets to compensate for our carbon footprint. This year, we are encouraging participants to consider paying an environmental levy of 500 yen or 1000 yen at registration to help offset the conference’s footprint. After the event end, a carbon offset project will be selected to receive these funds.

Discount Details for Regular Attendees

If you pay your conference registration fees by the 2022 early-bird registration deadline of October 31, you qualify for the lower early-bird registration rates. If your JALT membership is valid through 14 November 2022, you are entitled to member rates even if you pay for your membership at the same time as registration.

Discount for Senior Members of JALT and Full-time Students

The discount system works as follows:

Senior Discount

• If you wish to apply for the senior discount, you must be a JALT member. There are a range of membership options available. See here for details.
• Please note that some options are only available to people who are Japan-based.
• If you are not a JALT member and will become a member and register onsite at the conference, a copy of an ID that has your date of birth on it will be required.
• If you are already a Senior JALT member and your membership is valid through 14 November 2022, then you don’t have to submit any further documentation.
• If you have another type of JALT membership you will need to provide proof of age.

Student Discount

• If you are a full-time university student and wish to apply for the full-time student discount option, you must provide proof of full-time student status before registering or on the day of your application.
• If you are already a JALT student member and your membership is valid through 14 November 2022, then you don’t have to submit any further documentation.

There are several ways you can verify your full-time student status (Student ID Card is NOT acceptable):

• Submit the JALT Verification of Full-time Status form. Download it in English or Japanese (PDF format).
• Submit a document in English or Japanese that has your university’s letterhead on it and states you are a full-time student.

To Apply

Documents should be sent to JALT by email – jco [at] jalt.org for online or postal registration. If you wish to register onsite, please submit documents at the Onsite Registration desk. Without correct documentation you will need to pay the regular registration rate.

How to Register

You can register online, by postal payment (postal furikae) or onsite. We encourage you to take advantage of the lower early bird registration rates by registering by 31 October 2022. Please note that presenters MUST register by 1 October 2022 to remain in the program.

• If you register online or by postal payment, a Conference Acknowledgement will be emailed to you. Please bring proof of your acknowledgement to the conference site to exchange for your name tag and conference bag. If you have not received your acknowledgement by 1 November 2022, please contact the JALT Central Office. If you register after 1 November, please wait 24 hours for processing as we will be in final preparations for the onsite conference and will be very busy. We apologize for any inconvenience.
• Early bird registration can be done online or by postal registration but not onsite.
• Regular registration can be done online or onsite but not by postal registration.

Regular registration will be offered online throughout the conference. It will also be available at the conference site from 11 November 2022, 5pm-7pm, and throughout the remaining days of the conference. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership number to register at member rates.

Notes

1. Early Bird registration
Deadline 31 October 2022 (Please note that presenters MUST register by 1 October 2022 to remain in the program). Postal payments must be postmarked up to the 31 October 2022 deadline. No applications postmarked or submitted online on or after 1 November 2022 will be processed at early bird rates. The postal payment system is not designed for regular payments so if any postal payments sent after the deadline are received, the sender will be charged an extra handling fee of 2,000 yen and be billed for the full regular registration rate.

2. Preregistration for presenters
Presenters must pay their conference fees by 1 October 2022, (postmarked or online). Failure to do so may result in their presentations being canceled.

3. Conference registration acknowledgement (confirmation) by email
After your application to register is processed, a Conference Acknowledgement will be emailed to you. Please bring this message to the Preregistration Desk. If registering by postal registration, be sure to print your email address CLEARLY. No acknowledgement will be issued on paper or be sent by post.

4. JALT Junior program
Main conference participants are entitled to attend the JALT Junior program at no extra charge. Participants who register only for the JALT Junior conference are entitled to attend all of the JALT Junior presentations and all of the main conference plenary presentations, but not the other main conference presentations. JALT Junior participants will also receive a conference bag and are invited to attend the Welcome Reception and Best of JALT event.

5. Cancellation
Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:

• By Monday 31 October 2022 5 pm: Cancellation charge 30% of Registration Fee
• By Monday 7 November 2022 5 pm: Cancellation charge 50% of Registration Fee

No refund will be given for any cancellation received after the second deadline, 7 November.
* Late refund requests that arise due to exceptional circumstances must be made in writing to JALT Central Office and will be dealt with at JALT’s discretion.
Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.

6. Balance due
If there is any outstanding balance due, JCO will contact you with details on how to complete payment. Your registration is not officially complete until all balances are settled. You will also receive such a note if your membership expires before 14 November 2022. For smoother processing, please pay your membership fee at the time of registration.

7. Receipt
A Receipt bearing the official JALT seal can be issued by request here. Receipts will be sent by post, unless requested otherwise. Please indicate any specific instructions for the receipt. It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.

8. Travel reservations
The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or book through our agent, JTB Global Marketing and Travel Inc.

9. Photography and Video
Recording During the conference, volunteer photographers will be taking photographs and video for JALT editoria