Conference Fees

Preregistration has now closed. If you took advantage of this offer, a Preregistration Acknowledgement has been emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your name tag and conference bag, or have a digital copy ready. The Registration Help Desk will be busy so please take a screen shot or forward the message to the top of your inbox rather than scrolling through emails on the day to find it. If you have not received your acknowledgement by 6 Nov, please contact the JALT Central Office.
Onsite registration for Nov 18-20 will be offered at the conference site for a limited time for those who arrive early on 17 Nov (5-7PM) then it will open at 9am throughout the remaining days of the conference. It will be on the first floor of the main conference site and many JALT volunteers will be there to direct you to it. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership card to register at member rates.
To register onsite for the TnT Workshops on Nov 17, please see this link.
JALT Member
Days Registering
Preregistration
Onsite Registration
Main conference 1 day (18, 19, or 20 Nov)
¥11,000
¥14,000
Main conference Full (18-20 Nov)
¥18,000
¥21,000
JALT Junior (18-19 Nov)*
¥8,000
¥5,000 per day
TnT Workshop (17 Nov)**
¥3,000
¥3,000
Non-JALT Member
Days Registering
Preregistration
Onsite Registration
Main conference 1 day (18, 19, or 20 Nov)
¥18,000
¥21,000
Main conference Full (18-20 Nov)
¥25,000
¥28,000
JALT Junior (18-19 Nov)*
¥10,000
¥7,000 per day
TnT Workshop (17 Nov)**
¥4,000
¥4,000
*JALT Junior is a satellite conference that focuses on teaching children and training teachers to teach children.
**Technology in Teaching (TnT) Workshops provide opportunities for participants to develop the technology side of their teaching skills through a series of practical, hands-on workshops, led by experts in technology in language teaching.
Environmental Levy
The JALT International Conference has been working to improve the environmental performance of the conference in recent years. This includes local sourcing of sustainable products, reducing waste, and increasing recycling. Since some environmental impact is inevitable, especially from transport, we have also been arranging carbon offsets to compensate for our carbon footprint. This year, we are encouraging participants to consider paying an environmental levy of 500 yen or 1000 yen at registration to help offset the conference’s footprint. After the event end, a carbon offset project will be selected to receive these funds.
Discount Details
Discount details for regular attendees
If you pay your conference registration fees by the 2017 preregistration deadline, you qualify for the lower preregistration rates.
If your JALT membership is valid through 30 Nov 2017, you are entitled to member rates—even if you pay for your membership at the same time as registration.
Discount for senior members of JALT
If you will be 65 on or before 17 November, you are eligible for a senior discount.
Days Registering
Onsite Registration (Paperwork Due Nov 14)
Main conference 1 day (18, 19, 20 Nov)
¥6,000
Main conference Full (18-20 Nov)
¥10,000
The discount system works as follows:
Download the Discount for Seniors Application Form (PDF format), fill out the required information, and then email or fax the completed form to the JALT Central Office. Email: jco@jalt.org fax: 03-3837-1631 (international: +81-3-3837-1631)
Please show your ID that has your date of birth on it when you pay the conference fee at the on-site registration desk.
Discount for full-time students
Student rates are as follows:
Days Registering
Onsite Registration (Paperwork Due Nov 14)
Main conference 1 day (18, 19, 20 Nov)
¥6,000
Main conference Full (18-20 Nov)
¥10,000
If you are a full-time university or graduate student and wish to apply for the full-time student discount option you must provide proof of full-time student status before registering or on the day of your application. If you are already a JALT student member and your membership is valid through November 30, then you don’t have to submit any further documentation.
There are several ways you can verify your full-time student status:
Submit the JALT Verification of Full-time Status form. Download it here in English or Japanese (PDF format).
Submit a copy of your student ID (English or Japanese). Please note this option is ONLY possible if your ID indicates full-time status.
Submit a document in English or Japanese that has your university’s letterhead on it and states you are a full-time student.
Documents should be sent to JALT by email jco@jalt.org or fax 03-3837-1631 (international: +81-3-3837-1631).
How to Register
Preregistration is the cheapest and most efficient way to guarantee a good start to the conference. Please do take advantage of the lower preregistration rates and register before the 2017 deadline (1 Oct for presenters). After your application for preregistration is processed, a Preregistration Acknowledgement will be emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your name tag and conference bag. If you have not received your acknowledgement by 6 Nov, please contact the JALT Central Office.
Onsite registration will be offered at the conference site from 17 Nov, 5:00 PM – 7:00 PM, and throughout the remaining days of the conference. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership card to register at member rates.
During the conference, volunteer photographers will be taking photographs for JALT editorial, promotional and advertising use: Your understanding and cooperation are appreciated.
Notes
Preregistration for ordinary participants: Deadline 22 October
Only applications postmarked or submitted online by the 22 Oct deadline will be accepted for preregistration. No applications postmarked or submitted online on or after 23 Oct will be processed. If any fees are remitted after the deadline, an extra handling charge of 2,000 yen will be charged in addition to the onsite rates.
Preregistration for presenters: Deadline 1 Oct
Presenters must pay their conference fees by 1 Oct, postmarked or online. Failure to do so will result in their presentations being canceled.
Conference registration acknowledgement by email
After your application to preregister is processed, a Preregistration Acknowledgement will be emailed to you. Print out this email and bring it to the on-site Preregistration Desk. If registering by furikae, be sure to print your email address CLEARLY. No acknowledgement will be issued on paper or be sent by post.
JALT Junior program
Main conference participants are entitled to attend the JALT Junior program at no extra charge. Participants who register only for the JALT Junior conference are entitled to attend all of the JALT Junior presentations and all of the main conference plenary presentations, but not the other main conference presentations. JALT Junior participants will also receive a conference handbook and a conference bag.
Cancellation
Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:
By Thursday 2 November 5:00 pm: Cancellation charge 3,000 yen
By Thursday 9 November 5:00 pm: Cancellation charge 5,000 yen
After the above deadlines: No refund
No refund will be given for any cancellation received after the second deadline, 9 November.
Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.
Balance due
On your Preregistration Acknowledgement there will be a note for any balance due. Make payment by postal furikae before the preregistration deadline. You will also receive such a note if your membership expires before 30 Nov 2017. For smoother processing, please pay your membership fee at the time of registration. No Preregistration Acknowledgement will be reissued.
Receipt
A Receipt bearing the official JALT seal can only be issued onsite.　It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.
Travel reservations
The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or contact our agent, JTB Global Marketing & Travel Inc. jalt2017@gmt.jtb.jp.
Updated 3 May 2017