Information for Presenters – Prerecorded Presentations

The following information was sent by email from the address conf-data at jalt.org on Sept 18 to presenters who have opted to do a prerecorded presentation.
If you are unsure how to send in your video, or have any questions about the process, please contact us.

If you choose to give your presentation by prerecorded video, the deadline for sending the video is October 16th. If you are giving a live presentation, you are invited to make a promotional video, and we would like to receive any promotional videos by November 1st.

You have been given a time in the schedule, and a zoom room will be set up either for you to give a live presentation, show your prerecorded video, or answer questions if your video has been released. Whether you choose to present live or prerecorded, you will be expected to be there at the scheduled time to answer questions and discuss the content of your presentation with other attendees.

If you choose a prerecorded video presentation, there are two choices:

Release your prerecorded presentation early on the JALT YouTube site and be present for Q&A in a zoom session at your scheduled presentation time or;
Show your video in a zoom session during your presentation slot followed by Q&A

By sending us your video you allow JALT to add it to the JALT YouTube channel and make it available for the public. The video will be uploaded under Standard YouTube Copyright, which acknowledges the video as your work, and allows it to be distributed over YouTube. If you ask us to take down your video at any point, we will respect your request.

If you do not want your presentation to appear to the public on YouTube, please do not send us your video. It will still be possible for you to show your video during your scheduled session. We will send more details later, and an online room host will be there to assist you on the day. Please submit your video online, by October 16th.

The video format and style is up to you, but there are some suggestions and recommendations below.

Video Format and Style:

There are many ways to record presentations depending on your equipment, software, level of expertise and how much time you can spend preparing, recording and editing. There are many videos on YouTube explaining how.

Good sound is very important. Professional equipment will help, but it is essential to speak clearly and relatively close to the microphone, and make sure that your surroundings are quiet.

The simplest approach may be to record your voice over your presentation slides. For example it is possible to record your voice while playing your Powerpoint slides, and then save the file as a video file.

It will be more engaging if you include your face on the video and some presentation recording software also records from your web camera and shows it in a bubble on the screen. For example loom.com allows you to switch between your webcam or your slides, and to move your webcam image around the screen. Other screen capture software is available, for example Quicktime on Mac.

The length of your video should be no longer than your allocated presentation length. If you plan to show the video during you scheduled session, please leave time for questions and answers. Promotional videos can be as short as one or two minutes.

Recommendations when you are making video:

Include the JALT logo somewhere in some of your presentation slides. Click here for the JALT logos and a video end card.
Use 16:9 aspect ratio (this will be an option in your presentation slides set up.)
If your settings allow, save as MP4 using AAC and H.264 video codec.

Thumbnails

We hope that you can include a thumbnail image that can be added to the YouTube video to “brand” your video. This will be displayed in the YouTube gallery. If you make a thumbnail, it should include the conference logo (Click here for the JALT logos), and probably your face so that people can see who is presenting. The thumbnail image should be 1280×720; JPG, GIF, or PNG; within 2MB.