Conference Registration JALT2018

Online registration has closed, however registration onsite will be available for all days of the conference.
JALT Member
Days Registering
Early Bird RegistrationUntil Oct 23
Regular RegistrationFrom Oct 24
Main conference 1 day (24, 25, or 26 Nov)
¥11,000
¥14,000
Main conference Full (24-26 Nov)
¥18,000
¥21,000
JALT Junior (24-25 Nov)*
¥8,000
¥5,000 per day
TnT Workshop (23 Nov)**
¥3,000
¥3,000
Non-JALT Member
Days Registering
Early Bird RegistrationUntil Oct 23
Regular RegistrationFrom Oct 24
Main conference 1 day (24, 25, or 26 Nov)
¥18,000
¥21,000
Main conference Full (24-26 Nov)
¥25,000
¥28,000
JALT Junior (24-25 Nov)*
¥10,000
¥7,000 per day
TnT Workshop (23 Nov)**
¥4,000
¥4,000
*JALT Junior is a satellite conference that focuses on teaching children and training teachers to teach children.
**Technology in Teaching (TnT) Workshops provide opportunities for participants to develop the technology side of their teaching skills through a series of practical, hands-on workshops, led by experts in technology in language teaching.
Environmental Levy
The JALT International Conference has been working to improve the environmental performance of the conference in recent years. This includes local sourcing of sustainable products, reducing waste, and increasing recycling. Since some environmental impact is inevitable, especially from transport, we have also been arranging carbon offsets to compensate for our carbon footprint. This year, we are encouraging participants to consider paying an environmental levy of 500 yen or 1000 yen at registration to help offset the conference’s footprint. After the event end, a carbon offset project will be selected to receive these funds.
Discount Details for Regular Attendees
If you pay your conference registration fees by the 2018 early-bird registration deadline, you qualify for the lower early-bird registration rates.
If your JALT membership is valid through 30 November 2018, you are entitled to member rates—even if you pay for your membership at the same time as registration.
Discount for Senior Members of JALT and Full-time Students
If you are a JALT member who will be 65 on or before 24 November, or are a full-time student, you are eligible for a conference discount.
Days Registering
Registration
Main conference 1 day (24, 25, 26 Nov)
¥6,000
Main conference Full (24-26 Nov)
¥10,000
The discount system works as follows:
Senior Discount
If you wish to apply for the senior discount, you must be a JALT member. There are a range of membership options available. See here for details. Please note that some options are only available to people who are Japan-based. If you are not a JALT member and will become a member and register onsite at the conference, a copy of ID that has your date of birth on it will be required. If you are already a Senior JALT member and your membership is valid through 30 November, then you don’t have to submit any further documentation. If you have another type of JALT membership you will need to provide proof of age.
Student Discount
If you are a full-time university student and wish to apply for the full-time student discount option, you must provide proof of full-time student status before registering or on the day of your application.
If you are already a JALT student member and your membership is valid through 30 November, then you don’t have to submit any further documentation.
There are several ways you can verify your full-time student status:
Submit the JALT Verification of Full-time Status form. Download it here in English or Japanese (PDF format).
Submit a copy of your student ID (English or Japanese). Please note this option is ONLY possible if your ID indicates full-time status.
Submit a document in English or Japanese that has your university’s letterhead on it and states you are a full-time student.
To Apply
Documents should be sent to JALT by email jco@jalt.org or fax 03-3837-1631 (international: +81-3-3837-1631) for online or postal registration. If you wish to register onsite, please submit documents at the Onsite Registration desk.
How to Register
You can register online, by postal payment (postal furikae, details can be found here) or onsite. We encourage you to take advantage of the lower early bird registration rates by registering by 23 October 2018.
Please note that presenters MUST register by 1 October 2018, to remain in the program.
If you register online or by postal payment, a Conference Acknowledgement will be emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your name tag and conference bag. If you have not received your acknowledgement by 20 November, please contact the JALT Central Office.
Early bird registration can be done online or by postal registration but not onsite.
Regular registration can be done online or onsite but not by postal registration.
Regular registration will be offered online until 19 November. It will also be available at the conference site from 23 November, 5pm-7pm, and throughout the remaining days of the conference. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership number to register at member rates.
Notes
1. Early Bird Registration: Deadline 23 October 2018 (Please note that presenters MUST register by 1 October 2018 to remain in the program).
Postal payments must be postmarked up to the 23 October 2018 deadline.
No applications postmarked or submitted online on or after 24 October will be processed at early bird rates. The postal payment system is not designed for regular payments so if any postal payments sent after the deadline are received, the sender will be charged an extra handling fee of 2,000 yen and be billed for the full regular registration rate.
2. Preregistration for presenters: Presenters must pay their conference fees by 1 October, (postmarked or online). Failure to do so will result in their presentations being canceled.
3. Conference registration acknowledgement by email: After your application to register is processed, a Conference Acknowledgement will be emailed to you. Print out this email and bring it to the Preregistration Desk. If registering by postal registration, be sure to print your email address CLEARLY. No acknowledgement will be issued on paper or be sent by post.
4. JALT Junior program: Main conference participants are entitled to attend the JALT Junior program at no extra charge. Participants who register only for the JALT Junior conference are entitled to attend all of the JALT Junior presentations and all of the main conference plenary presentations, but not the other main conference presentations. JALT Junior participants will also receive a conference handbook and a conference bag and are invited to attend the Welcome Reception and Best of JALT event.
5. Cancellation: Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:
By Thursday 8 November 5 pm: Cancellation charge 3,000 yen
By Thursday 15 November 5 pm: Cancellation charge 5,000 yen
No refund will be given for any cancellation received after the second deadline, 15 November.
* Late refund requests that arise due to exceptional circumstances must be made in writing to JALT Central Office and will be dealt with at JALT’s discretion.
Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.
6. Balance due: On your Conference Acknowledgement there will be a note for any balance due. Make payment by postal registration before the early-bird reregistration deadline. You will also receive such a note if your membership expires before 30 November 2018. For smoother processing, please pay your membership fee at the time of registration. No Conference Acknowledgement will be reissued.
7. Receipt: A Receipt bearing the official JALT seal can only be issued onsite. It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.
8. Travel reservations: The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or contact our agent, JTB Global Marketing & Travel Inc. jalt2018@gmt.jtb.jp.
9. Photography and Video Recording: During the conference, volunteer photographers will be taking photographs and video for JALT editorial, promotional, and advertising use. By entering the event premises you give consent to the use of your photograph, likeness, or video or audio recording in whole or in part without restriction or limitation for any educational, promotional, or distribution purpose. If you do not want to be photographed or videotaped, please notify the individuals capturing the information. Your understanding and cooperation are appreciated.