Conference Registration

Registering onsite between 12 – 15 October
Onsite registration will be in the Exhibition Hall, next to the Seminar and Exchange Center, during the following times:
Friday: 5:00 PM – 7:00 PM
Saturday: 9:00 AM – 6:00 PM
Sunday: 9:00 AM – 5:00 PM
Monday: 9:00 AM – 11:00 AM
Conference Registration Fees (per person)
For JALT Members (membership current through 31 Oct 2012)
Conference Fees in yen
Pre-Registration
Onsite Registration
Main conference 1 day (13, 14 or 15 Oct)
10,000
12,000
Main conference 3 days (13-15 Oct)
17,000
20,000
JALT Junior* (13-14 Oct)
8,000
5,000 per day
TnT Workshop** (12 Oct)
3,000
3,000
For Non-JALT Members
Conference Fees in yen
Pre-Registration
Onsite Registration
Main conference 1 day (13, 14 or 15 Oct)
13,000
15,000
Main conference 3 days (13-15 Oct)
21,000
25,000
JALT Junior* (13-14 Oct)
10,000
6,500 per day
TnT Workshop** (12 Oct)
4,000
4,000
*JALT Junior is a satellite conference that focuses on teaching children and training teachers to teach children.
**Technology in Teaching (TnT) Workshops provide opportunities for participants to develop the technology side of their teaching skills through a series of practical, hands-on workshops, led by experts in technology in language teaching.
Discount for Full-Time Students
This year JALT is offering a discount for full-time students. If you are a JALT member with full-time university or graduate students who want to attend the conference, your students can apply for a discount.
Conference Fees in yen
Pre-Registration
Main conference 1 day (13, 14 or 15 Oct)
6,000
Main conference 3 days (13-15 Oct)
10,200
The discount system works as follows:
On the JALT2012 online registration form, indicate that you have full-time university or graduate students who would like to attend JALT2012 at a discount
Download the student group registration form, fill it out with the list of your students and other required information, and then send or fax the completed form to the JALT Central Office. Email: jco@jalt.org
fax: 03- 3837-1631 (international: +81-3-3837-1631)*
Students whose names are on the student group registration form will pay onsite at a Student Group Desk.
Equipment for presenters: fees per presentation, in yen
Digital projector ¥2,000
Please note, equipment must be pre-ordered and presenters who need equipment must pay the equipment charge together with their conference registration fees by 1 September. Only orders paid before this deadline will be handled. The final deadline for changes to equipment requests will be 1 September.
Discount details
If you pay your conference registration fees by the 24 September 2012 pre-registration deadline, you qualify for the lower pre-registration rates.
If your JALT membership is valid through 31 October 2012, you are entitled to member rates – even if you pay for your membership at the same time as registration.
How to Register for JALT2012
Pre-registration is the cheapest and most efficient way to guarantee a good start to JALT2012. Please do take advantage of the lower pre-registration rates and register before the 24 September 2012 deadline (1 September for presenters). After your application for pre-registration is processed, a Pre-registration Acknowledgement will be emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your nametag and conference bag. If you have not received your acknowledgement by 30 September, please contact the JALT Central Office.
Onsite registration will be offered at the conference site from 12 October, 4:00-7:00 pm, and throughout the remaining days of the conference. VISA and MasterCard will be accepted. Please bring your membership card to register at member rates.
Notes
Pre-registration for ordinary participants: Deadline 24 September.
Only applications postmarked or submitted online by the Monday 24 September deadline will be accepted for pre-registration. No applications postmarked or submitted online on or after 25 September will be processed. If any fees are remitted after the deadline, an extra handling charge of 2,000 yen will be charged in addition to the onsite rates.
Pre-registration for presenters: Deadline 1 September
Presenters must pay their conference fees and equipment fees by Saturday 1 September, postmarked or online. Failure to do so will result in his or her presentations being canceled.
Conference registration acknowledgement by email
After your application to pre-register is processed, a Pre-registration Acknowledgement will be emailed to you. Print out this e-mail and bring it to the onsite Pre-registration Desk. If registering by furikae, be sure to print your e-mail address CLEARLY. No acknowledgement will be issued on paper or be sent by post.
Equipment for presenters: Deadline 1 September
Equipment will be provided only if it was paid for, together with the conference fees, by the presenters’ pre-registration deadline 1 September. On your pre-registration form, please pay the appropriate fee, specifying your presentation identification number.
For a group presentation, the leader named on the presentation proposal must pay the equipment fee. No payment by any other group member will be accepted.
No refunds will be made for equipment paid for but not used, if this results from the presenter’s own mistake.
JALT Junior program
Participants in the main Conference are entitled to attend the JALT Junior program at no extra charge. Participants who register only for JALT Junior are not entitled to attend the main conference, with the exception of the Plenaries, but will receive a conference handbook and a conference bag.
Cancellation
Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:
By Thursday 27 September 5:00 pm: Cancellation charge 3,000 yen
By Thursday 4 October 5:00 pm: Cancellation charge 5,000 yen
After the above deadlines: No refund No refund will be given for any cancellation received after the second deadline, 4 October.
Any requests for a refund must be made in writing, using the Cancellation Notice (download from http://jalt.org/download/cancel.pdf), and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.
Balance due
On your Pre-registration Acknowledgement there will be a note for any balance due. Make payment by postal furikae before the pre-registration deadline. You will also receive such a note if your membership expires before 31 October 2012. For smoother processing, please pay your membership fee at the time of registration – No Pre-registration Acknowledgement will be reissued.
Receipt
A Receipt bearing the official JALT seal can only be issued onsite.　It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.
The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or contact our agent, JTB Global Marketing & Travel Inc. jalt2012@gmt.jtb.jp.
During the conference, volunteer photographers will be taking photographs for JALT editorial, promotional and advertising use: Your understanding and cooperation are appreciated.