JALT2024 Registration Information

How to Register

You can register online, by postal payment (postal furikae) or onsite. We encourage you to take advantage of the lower preregistration rates by registering by Thursday, 31 October, 2024. Please note that presenters MUST register by Tuesday, 1 October, 2024 to remain in the program.

• If you register online or by postal payment, a Conference Acknowledgement will be emailed to you. Please bring proof of your acknowledgement to the conference site to exchange for your name tag and conference bag. If you have not received your acknowledgment by Friday, 1 November, 2024, please contact the JALT Central Office. If you register after 1 November, please wait 24 hours for processing as we will be in final preparations for the onsite conference and will be very busy. We apologize for any inconvenience.
• Preregistration can be done online or by postal registration but not onsite.
• Regular registration can be done online or onsite but not by postal registration.

Regular registration will be offered online throughout the conference. It will also be available at the conference site from Friday, 15 November, 2024, 5pm-7pm, and throughout the remaining days of the conference. VISA, MasterCard, JCB, and American Express will be accepted. Please bring your membership number to register at member rates.

Opt-in for JALT Conference Sponsors

A vital part of all JALT conferences is the support from our JALT Sponsors. We could never have as dynamic a conference as we do without these sponsors. They also contribute to local Chapter and SIG events throughout the year. We kindly ask you to provide the JALT Conference Planning Committee permission to allow JALT Sponsors access to your registration email address and other information. As a consenting JALT2024 participant, our JALT Sponsors may send you details about upcoming events and special offers. Please make sure to check the box “yes” so as not to miss any great offers and opportunities, and to help support the JALT conference and overall operations. 

JALTコンファレンス・スポンサー募集

JALTカンファレンスの開催に欠かせないのは、JALTスポンサー各社からのご支援です。このようなスポンサーがいなければ、これほどダイナミックなカンファレンスを開催することはできません。また、JALTスポンサー各社は、年間を通じて支部や研究部会のイベントにもご協力いただいております。つきましては、JALT大会企画委員会に対し、JALTスポンサー各社による登録メールアドレス等へのアクセス許可をお願いいたします。JALT2024参加者として、JALTスポンサー各社より、今後のイベントや特典のご案内をお送りさせていただく場合がございます。また、JALT大会の運営にご協力をお願いいたします。(Japanese from DeepL)

Discount Details

1) Regular Attendees

If you pay your conference registration fees by the 2024 preregistration deadline of October 31, you qualify for the lower registration rates. If your JALT membership is valid through 18 November 2024, you are entitled to member rates. If you pay for your membership at the same time as registration, you are entitled to member rates.

2) Senior Members of JALT, Full-time Students, and Global Professionals

The discount system works as follows:

Senior Discount

• When you register, a copy of an ID that has your date of birth on it will be required.
• If you are already a Senior JALT member and your membership is valid through 18 November 2024, you don’t have to submit any further documentation.

Student Discount

• If you are a full-time university student and wish to apply for the full-time student discount option, you must provide proof of full-time student status before registering or on the day of your conference registration application.
• If you are already a JALT student member and your membership is valid through 18 November 2024, you don’t have to submit any further documentation.

There are several ways you can verify your full-time student status (Student ID Card is NOT acceptable):

• Submit the JALT Verification of Full-time Status form. Download it in English or Japanese (PDF format).
• Submit a document in English or Japanese that has your university’s letterhead on it and states you are a full-time student.

Global Professionals

• If you are a resident of a nation on the following list – TESOL International’s World Bank List of Global Professional Nations – you are eligible for discounted conference fees.
• Submit the Global Professional Verification form – download here (PDF format).

To Apply

Documents should be sent to JALT by email – jco [at] jalt.org for online or postal registration. If you wish to register onsite, please submit documents at the Onsite Registration desk. Without correct documentation, you will need to pay the full-price regular registration rate.

Important Notes

1. Preregistration

Deadline 31 October 2024 (Please note that presenters MUST register by 1 October 2024 to remain in the program). Postal payments must be postmarked up to the 31 October 2023 deadline. No applications postmarked or submitted online on or after 1 November 2024 will be processed at the preregistration rates. The postal payment system is not designed for regular payments so if any postal payments sent after the deadline are received, the sender will be charged an extra handling fee of 2,000 yen and be billed for the full regular registration rate.

2. Preregistration for presenters

Presenters must pay their conference fees by 1 October 2024, (postmarked or online). Failure to do so may result in their presentations being canceled.

3. Conference registration acknowledgment (confirmation) by email

After your application to register is processed, a Conference Acknowledgement will be emailed to you. Please bring this message to the Preregistration Desk. If registering by postal registration, be sure to print your email address CLEARLY. No acknowledgement will be issued on paper or be sent by post.

4. JALT Junior program

Main conference participants are entitled to attend the JALT Junior program at no extra charge. Participants who register only for the JALT Junior conference are entitled to attend all of the JALT Junior presentations and all of the main conference plenary presentations, but not the other main conference presentations. JALT Junior participants will also receive complimentary conference materials and are invited to attend the Friday Night Welcome Reception and Saturday Night Michele Steele Best of JALT Award Ceremony.

5. Cancellation

Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:

• By Friday 1 November 2024 5 pm: Cancellation charge 30% of Registration Fee 
• By Monday 11 November 2024 5 pm: Cancellation charge 50% of Registration Fee
• No refund will be given for any cancellation received after Monday 11 November. 

* Late refund requests that arise due to exceptional circumstances must be made in writing to JALT Central Office and will be dealt with at JALT’s discretion. Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.

6. Balance due

If there is any outstanding balance due, JCO will contact you with details on how to complete payment. Your registration is not officially complete until all balances are settled. You will also receive such a note if your membership expires before 18 November 2024. For smoother processing, please pay your membership fee at the time of registration.

7. Receipt

While we will issue receipts at the venue site, a receipt bearing the official JALT seal can be issued by request. Receipts will be sent by post, unless requested otherwise. Please indicate any specific instructions for the receipt. It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.

8. Travel reservations

The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or book through our agent, JTB Global Marketing and Travel Inc.

9. Photography and Video

JALT has a conference video and photo team. These volunteers will be taking photographs and video for JALT editorial and publicity purposes. If you do not want your picture taken, please try to alert the photographer or videographer. We will try to use as much discretion as possible when taking photos and videos.