JALT2021 Registration and Payment

The JALT2021 International Conference and Educational Materials Exhibition will be fully online. JALT hopes that our members, local colleagues, and international colleagues, especially those who may not have been able to join us in the past, can join our online conference from November 12 – 15.

Conference rates for JALT2021 include access to all presentation sessions, meetings, the materials exhibition area, and events, including the Friday afternoon Technology in Teaching (TnT) and Professional Development (PD) workshops

Important: Once you have completed your conference payment, you will be issued a ticket code that you will use to enter the conference site during the conference on 12 – 15 November. This ticket code will be included in the email notification you receive after checkout. Please keep a record of this ticket code, as well as the email address you used for the payment, as you will not be able to attend the conference without them.

For those making postal payment, payment must be made by November 1st. Failure to pay by that date will result in cancellation of registration.

JALT2021 Registration Fees

How to Pay

• Deadline for the postal furikae payment is postmarked on 1 November (Monday).
• Please note that presenters MUST make their payment by Friday, 22 October 2021, to remain in the program.

Discount for Senior Members of JALT and Full-time Students No Longer Applicable

If you are a JALT member who will be 65 on or before 10 November, or are a full-time student (JALT member or otherwise), you are eligible for a conference discount. The discount system works as follows:

Senior Discount

If you wish to apply for the senior discount, you must be a JALT member. There are a range of membership options available. Please note that some options are only available to people who are Japan-based.

• If you are already a Senior JALT member and your membership is valid through 30 November, your payment will be automatically processed at the senior rate.
• If you have another type of JALT membership, to be eligible for the senior rate you will need to provide a copy of an ID showing your birth date.

Student Discount

• If you are a full-time university student and wish to apply for the full-time student discount option, you must provide proof of full-time student status before registering, or on the day of your application.
• If you are already a JALT student member and your membership is valid through 30 November, then you don’t have to submit any further documentation.

There are several ways you can verify your full-time student status:

• Submit the JALT Verification of Full-time Status form. Download it here in English or Japanese (PDF format).
• Submit a copy of your student ID (English or Japanese). Please note this option is ONLY possible if your ID indicates full-time status.
• Submit a document in English or Japanese that has your university’s letterhead on it and states you are a full-time student.

To Apply for Student or Senior Discounts

Documents should be sent to JALT by email or fax 03-3837-1631 (international: +81-3-3837-1631) for online or postal registration.

Notes

1. Payment Deadline: Please note that presenters MUST pay their conference fees by 22 October 2021 to remain in the program. Postal payments must be postmarked up to the 1 November 2021 deadline. No applications postmarked on or after 3 November will be processed. The postal payment system is not designed for regular payments so if any postal payments sent after the deadline are received, the sender will be charged an extra handling fee of 2,000 yen and be billed for the full regular conference rate.

2. Preregistration for presenters: Presenters must pay their conference fees by 22 October, (postmarked or online). Failure to do so will result in their presentations being canceled.

3. Cancellation: Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:

• By Monday 1 November 5 pm: Cancellation charge 30% of Registration Fee
• By Wednesday 10 November 5 pm: Cancellation charge 50% of Registration Fee
• No refund will be given for any cancellation received after the second deadline, 10 November.

Late refund requests that arise due to exceptional circumstances must be made in writing to JALT Central Office and will be dealt with at JALT’s discretion. Any requests for a refund must be made in writing, using the Cancellation Notice and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.

4. Receipt: A receipt bearing the official JALT seal can only be issued within two weeks after the conference. Please send a request via the contact form.

5. Recording of Zoom Sessions at the Conference: During the conference, most presentations will be held in Zoom Rooms. These presentations may be recorded, and used for JALT editorial, promotional, and advertising use. Presenters will decide if they want their session recorded before the session begins. By attending any given Zoom presentation session, you give consent to the use of your photograph, likeness, or video or audio recording in whole or in part without restriction or limitation for any educational, promotional, or distribution purpose. If you do not want to be videotaped, or have audio of your voice recorded kindly turnoff your computer camera or mute your microphone. Your understanding and cooperation are appreciated.