Call for Presentation Proposals: JALT2018

There are two major deadlines for JALT2018 submissions and several links that you need to use for different submission types. Please read the following carefully to ensure there are no problems with your submission.


Deadline for Vetted Proposals and SIG Forums: 11:59pm, Japan Standard Time, Monday, February 12, 2018

Late submissions will not be accepted

  1. SIG Forums (one per SIG is accepted unvetted)
  2. Featured Speaker Workshops (sponsored by SIGs/Chapters/AMs – vetted)
  3. Technology in Teaching Workshops (vetted)
  4. All other Regular Vetted Proposals (i.e., most of the submissions to JALT2018)

Deadline for Unvetted Submissions (Except SIG Forums): 11:59pm, Japan Standard Time, Monday, May 21, 2018

Late submissions will not be accepted

  1. JALT Meetings (e.g., SIG Annual General Meetings)
  2. Chapter First-Time Presenter Program (See Officer Resources/Contact Chapter President for guidelines)
  3. Associate Member Submissions
  4. JALT International and Domestic Partner Submissions

Notification of acceptance or rejection of vetted proposals will be sent by email in mid-May 2018.
Note: Only proposals received on or before the deadline that meet all guidelines will be reviewed.



Vetted Proposals

Several types of vetted submissions are possible and they should be submitted through different forms.

  1. Regular Vetted Proposals (Held Saturday, Nov 24th – Monday, Nov 26th, 2018)
    This is the main type of proposal submitted to the conference by JALT members or nonmembers
    Read below to find out more about the range of sessions available, read the advice, check the submission instructions, then click on this link to submit: https://jalt.org/conference/submit
    Please follow the steps below to ensure your vetted submission is received in its complete and correct form. Important: Emailed, mailed, or faxed proposals will NOT be accepted.
  2. Featured Speaker Workshops (Held on Saturday, Nov 24th, 2018, and Sunday, Nov 25th, 2018)
    If you are applying to sponsor someone through the Featured Speaker Workshop program, please go to: https://jalt.org/conference/application-featured-speaker
  3. Technology in Teaching (TnT) Workshops (Held on Friday, Nov 23rd, 2018)
    If you are interested in submitting a proposal for a 45- or 90-minute TnT workshop, please go to https://jalt.org/conference/submit/tnt
    Only experienced presenters will be considered.

Unvetted Proposals

All unvetted submissions should be made at https://jalt.org/conference/submit/unvetted/
Use this link for:

  • SIG Forums
  • JALT Meetings
  • the Chapter First-Time Presenter Program
  • Associate Member submissions (individual AMs should contact the Associate Member Liaison for further details) and
  • submissions made through a JALT International or Domestic Partnership Agreement.

Note: It is the submitter’s responsibility to ensure they submit via the correct form. If in doubt about which form to use, please check with the Director of Program through the contact form.

Session Types

Choose the format that best suits the presentation that you want to make. Please note that we may suggest an alternative. For example, you may be asked present for 25 minutes rather than 60 minutes, form a panel with other presenters speaking on a similar topic, change your planned presentation into a poster session, or be a part of a roundtable discussion.

  1. Research-Oriented Short Presentation (25 or 60 minutes): This type of presentation should include a clearly indicated research topic, a brief literature review, an overview of the research methodology and findings, and a discussion of the implications for theory and/or practice. A significantly larger proportion of 25-minute sessions will be accepted.
  2. Practice-Oriented Short Workshop (25 or 60 minutes): This type of session shows, as well as describes, a technique for teaching, testing, or other education-related matters. This should be a hands-on professional development session that gives attendees the opportunity to learn to do something new. A significantly larger proportion of 25-minute sessions will be accepted.
  3. Forum (60 or 90 minutes): Multiple presenters give presentations on a similar topic. A forum can also be convened as a panel discussion (6 presenters max.). Each JALT SIG can submit one unvetted forum. Please note that the number of vetted forums is very limited.
  4. Poster Session (90 minutes): Poster presentations with charts, graphs, illustrations, and summaries convey information quickly and effectively and allow for short, informal discussion between the presenter(s) and attendees, as attendees circulate within the poster-session area. Poster sessions serve as an important and interactive forum for sharing professional ideas and for receiving feedback. Poster exhibits are set up side-by-side within the session area during the hour before the session and dismantled within the hour afterward. No audiovisual equipment (e.g., no projectors or screens) will be provided.
  5. Roundtable Exchange (75 minutes): This session type gives participants an opportunity to share and discuss work in progress or emerging ideas in theory and practice with other presenters and a small audience in an informal roundtable format. Roundtable Exchanges allow for stimulating conversations and networking opportunities among participants on shared interests. Individual proposals will be grouped into roundtables clustered around shared topics. Roundtable Exchanges will be held in a large room with several discussions taking place at the same time at different tables. Presentations will be delivered in turn for no more than 10 minutes each, followed by a 5-minute Q & A. After all presentations, participants will engage in extended discussion with the other attendees at the table. One presenter will volunteer to serve as a timekeeper. No audiovisual equipment (e.g., no projectors or screens) will be provided.

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Advice Regarding Submissions

JALT encourages broad participation and a wide range of viewpoints; however, time and space limitations make it impossible to accept all the proposals submitted. Major factors in the selection process include clarity, appropriateness for the intended audience, relevance to the conference theme, quality of research and writing, and indications that the presentations will be well prepared. The Program Committee also tries to achieve a balance of topics and interests.

We do not accept submissions that are not directly related to language teaching or the professional development of language teachers. If you are uncertain whether your proposal meets the criteria, please contact the Director of Program through the contact form. (https://jalt.org/contact).
Note that only a limited number of long paper, workshop, and forum submissions can be accepted, depending on space available. Only those submissions rated highest in the selection process will be considered.

Factors that strengthen:

  • The topic and point of view are clearly stated.
  • The format is appropriate to the topic.
  • The material to be presented fits the time allotted.
  • The presenter shows familiarity with current practice and/or research.
  • The abstract is well written, carefully edited, and proofread.
  • Proposals that are attuned to the conference theme will be reviewed more favorably.
  • The format of the proposal abstract should follow a clear three-step order: background introduction, problem addressed, and finally exactly what will be attended to in the presentation. Make very sure there is no doubt in the mind of the reviewer what the presentation will show, investigate, or discuss.

Factors that weaken:

  • The abstract is too short (abstracts under 150 words will be automatically rejected).
  • The abstract is too general and no details or examples are given.
  • The title is obscure, inappropriate, or unrelated to the content.
  • Elaborate equipment is needed.
  • The abstract is carelessly written.
  • Insufficient time would be available to present.

Do ask a colleague to review your proposal before submitting. Even a careful writer may make errors that affect the proposal.

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Submission Guidelines

  1. Prepare a title of no more than 50 characters including spaces. Titles must be in English.
  2. Prepare a summary (maximum of 75 words or 150 Japanese characters) and an abstract (150-250 words or 300-500 Japanese characters). The summary is for the handbook and the abstract is for blind peer review. Use plain text only. Don't format your document with tabs, bold text, bullet marks, or multiple line breaks between paragraphs. All formatting will be stripped when the document is submitted to the database and sent to the reading committee for blind peer review. Also, use a single space only after punctuation such as periods/full stops, not double spaces.
  3. Go to the JALT2018 submissions webpage at: https://jalt.org/conference/submit
  4. Enter all your submission details following the on-screen instructions. Once complete, submit your summary and abstract. DO NOT SEND BY EMAIL. Only website submissions will be accepted.
  5. All correspondence from the program committee regarding your submission will be via email, so please ensure you enter a valid email address and check your junk mail folder in case our correspondence is diverted there. Once you submit your presentation, you will receive an automatic confirmation email message listing the details of your submission. In most cases this confirmation email will be sent within a few seconds of your submission. This email message is your receipt to show your submission has been received and entered in the conference database. Please keep a copy of this message in case of any queries or problems related to your submission. If you DO NOT receive a confirmation message, even after checking your junk mail folder, it means there was probably an error with your submission. Therefore, please contact the Website Administrator (https://jalt.org/contact) to check on the status of your submission. In most cases, failure to receive a confirmation message means the presentation details were not submitted correctly. If you have any doubts about whether or not your submission was received, please contact us.
  6. We will notify presenters around the middle of May with submission results. It is important you check your email around this time as presenters who do not confirm their intention to present within a month of the notification being sent may be removed from the schedule. It is your responsibility to confirm your presentation even if you are away from home or work. The deadline for pre-registering is October 1, 2018. Be sure to notify the program team of any changes in your contact address. If we cannot contact you via email, your submission will be dropped.

Important Note

ERRORS IN THE SUBMISSION PROCESS ARE ENTIRELY THE RESPONSIBILITY OF THE SUBMITTER. IN CASES WHERE THE VALIDITY OR LEGITIMACY OF A SUBMISSION IS IN QUESTION, A COPY OF THE EMAIL RECEIPT MUST BE PROVIDED AS PROOF OF SUBMISSION BEFORE THE OFFICIAL DEADLINE.

応募手続きに不備があった場合、その責任はすべて応募者にあります。応募の有効性や妥当性に問題が生じた場合、正式に期限内に提出したことを証明するために、受理されたことを示すメールのコピーを提示してください。

You’ll Find the Following Sections on the Submission Form

Contact Information
One person must be designated as the contact person. Have his or her email address ready along with all presenter affiliations and JALT membership numbers if available. Also indicate which days, if any, the presenter(s) are not available.
Please enter presenter names carefully and check the correct spelling and preferred name format for each presenter taking part in a presentation. Errors in names can result in programming clashes or mistakes in handbook listings. Include correct JALT membership numbers where available to help make the registration process easier.

Promotional Presentations
Indicate whether or not this session will be promoting commercial teaching materials, commercial systems, or other commercial services.

Interest Areas
Presentation rooms will be organized according to the interest areas below, which closely parallel JALT Special Interest Groups (SIGs). These are divided into two main subgroups:

A. Learning/Teaching Contexts

  1. College & University Education (CUE)
  2. Conversation / Language School (EIKAIWA)
  3. Junior/Senior High School (JSHS) (Presentations will be included in JALT Junior)
  4. Teaching Children (TC) (Presentations will be included in JALT Junior)
  5. Teaching Mature Learners
  6. General (applicable to any, or at least a range of, teacher/learner populations)
  7. Nonteaching content (for meetings and JALT business sessions)

B. Content Areas

  1. Administration, Management, & Employment Issues (PALE)
  2. Bilingualism (BIL)
  3. Business Communication (BizCom)
  4. CEFR and Language Portfolio (CEFR & LP)
  5. Content-Based Instruction (CBI)
  6. Corpus (COR)
  7. Critical Thinking (CT)
  8. Culture (CUL)
  9. Elementary and Preschool (ELEM)
  10. English for Specific Purposes (ESP)
  11. Extensive Reading (ER)
  12. Gender Awareness in Language Education (GALE)
  13. Global Issues in Language Education (GILE)
  14. Japanese as a Second Language (JSL)
  15. Language and Technology (CALL)
  16. Languages Other than English or Japanese (OLE)
  17. Learner Development (LD)
  18. Lifelong Language Learning (LLL)
  19. Listening (LIS)
  20. Literature in Language Teaching (LILT)
  21. Materials Writing and Design (MW)
  22. Mind, Brain, and Education (BRAIN)
  23. Mixed, Augmented, and Virtual Realities (MAVR)
  24. Motivation (MOT)
  25. Pragmatics (PRAG)
  26. Professional Development (PD)
  27. Pronunciation (PRON)
  28. Reading (READ)
  29. School Owners (SO)
  30. Sociolinguistics (SL)
  31. Speech, Drama, & Debate (SDD)
  32. Speaking/Communication (SC)
  33. Study Abroad (SA)
  34. Task-Based Learning (TBL)
  35. Teacher Education (TED)
  36. Teachers Helping Teachers (THT)
  37. Testing and Evaluation (TEVAL)
  38. Vocabulary (VOC)
  39. Writing (WRIT)
  40. Nonteaching area (for meetings and JALT business sessions)

Presenters should indicate BOTH which learning/teaching context they are targeting AND which content area they feel the presentation best fits.

Format (See “Session Types” here for more details)
In addition to the session types listed in the link above, there will be meetings. These are restricted to JALT-related business and should not be selected unless you have been instructed to do so.

Language
Presentations may be delivered in any language. English and Japanese are the most commonly used languages.

Short Summary
The short summary appears in the conference handbook. Short summaries help conference participants decide which presentations are the most appropriate to their interests. The short summary may be written in the language of the presentation. In the short summary, include enough information to convey the main ideas of your presentation. Short summaries are limited to a maximum of 75 words (150 characters in Japanese). Short summaries may be edited for length and clarity.

Abstracts
Abstracts are evaluated by the Reading Committee to determine which vetted presentations are accepted. Each proposal is reviewed by three Reading Committee members. The Reading Committee sees only the titles and the abstracts. Please make sure that

  • Your abstract is between 150 and 250 words in English or languages other than Japanese or 300-500 characters in Japanese. Your title must be a maximum of 50 characters and spaces in total.
  • The presentation's purpose and point of view are clearly stated.
  • Supporting details and examples are included.
  • The best format (i.e., short paper, workshop, long paper, forum) has been selected.
  • The material outlined can be covered in the allotted time.
  • The contents have been carefully edited and proofread.
  • No name or information is included in the abstract that could be used to identify the speaker.

Equipment
Each room will be equipped with tables and chairs and a digital projector (for computer display, excepting the roundtable and poster session rooms). You MUST bring your own computer. JALT will NOT provide computers. Larger rooms will be provided with a microphone. If you plan on playing a CD or DVD, you should bring a computer that is capable of doing so. Any other equipment, including computers and speakers, must be provided by the presenter.

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Frequently Asked Questions

  1. How many proposals can I submit? There is no limit to the number of submissions a single person may make. However, so that as many people as possible may present at the conference, presenters with multiple submissions will be limited to a maximum of one vetted presentation as main presenter, and no more than two presentations in total. Please note that some exceptions apply (e.g., for plenary speakers) and the final decision rests with the Director of Program.
  2. How many individuals from a single institution can present in a 25-minute short paper presentation or 60-minute long paper presentation? In proposing paper presentations, we suggest that you include no more than three individuals from any single institution.
  3. At the moment, due to various circumstances, I'm not sure if I'll be able to attend the conference or not. Should I submit a proposal regardless? We ask that you submit proposals only if you plan to attend the conference. We suggest that if your research is as yet unfinished, or you are unsure if you will have the funding or time to attend, it may be more suitable to wait and submit next year.
  4. Can I submit a proposal that I have submitted to a previous JALT International Conference? Yes, you can resubmit if you were unsuccessful in the past or were accepted but did not take up the offer. However, if you have already presented the same material at a previous JALT International Conference or your summary and title have appeared in a JALT International Handbook (i.e., you cancelled very late), your submission cannot be accepted (and will be removed once this is noticed).
  5. How do I register for the conference? Preregistration details will be available on the conference website after July 1st. Online preregistration by credit card is the fastest and simplest way to register for the conference, but if you prefer to preregister via the Japan Post Office, please use the form available in recent issues of the The Language Teacher (for JALT members). Nonmembers in Japan who wish to preregister using the Japan Post Office service should contact the JALT office for a copy of the postal transfer form. We regret that financial assistance cannot be provided to presenters. The deadline for presenter pre-registration: 1 October 2018.
  6. Are there opportunities to submit manuscripts to JALT publications? Presenters are encouraged to submit revisions of their presentation for possible publication in the JALT Journal or The Language Teacher and articles based upon their presentations to the PostConference Publication (see the Conference Handbook for details).

To submit a proposal: https://jalt.org/conference/submit

Photography and Other Recording

There may be photography, audio recording, or video recording at the conference. By entering the event premises you give consent to the use of your photograph, likeness, or video or audio recording in whole or in part without restriction or limitation for any educational or promotional purpose, or any purpose for distribution. If you do not want to be photographed or videotaped, please notify the individuals capturing the information.

JALT Code of Conduct

JALT seeks to provide a safe, hospitable, and productive environment for all JALT members, staff, volunteers, and event attendees, regardless of nationality, ethnicity, religion, disability, physical appearance, gender, or sexual orientation. JALT prohibits any intimidating, threatening, or harassing conduct during JALT events and any socializing related to those events. Harassment includes, but is not restricted to, offensive gestures or verbal comments related to nationality, ethnicity, religion, disability, physical appearance, gender, or sexual orientation, as well as inappropriate physical contact or unwelcome attention. Anyone who is asked to stop harassing behavior is expected to comply immediately. Action taken by JALT may range from a warning to notifying local law enforcement. Any harassment concerns should be brought to the attention of the JALT President or the JALT Board of Directors. Immediate steps will be taken to resolve the situation. Please see here for further details.