CONFERENCE REGISTRATION

Conference Registration Fees (per person)
Postmarked deadlines
Pre-Registration Deadline (presenters): Sat 1 Oct 2011
Pre-Registration Deadline (non-presenters): Wed 26 Oct 2011
For JALT Members (membership current through 30 Nov 2011)
Conference Fees in yen
Pre-Registration
Onsite Registration
Main conference 1 day (19, 20 or 21 Nov)
10,000
12,000
Main conference 3 days (19-21 Nov)
17,000
20,000
JALT Junior (19-20 Nov)
8,000
5,000 per day
TnT Workshop (18 Nov)
3,000
3,000
For Non-JALT Members
Conference Fees in yen
Pre-Registration
Onsite Registration
Main conference 1 day (19, 20 or 21 Nov)
13,000
15,000
Main conference 3 days (19-21 Nov)
21,000
25,000
JALT Junior (19-20 Nov)
10,000
6,500 per day
TnT Workshop (18 Nov)
4,000
4,000
Equipment for presenters: fees per presentation, in yen
Digital projector ¥2,000
Link for online credit card registration: https://jalt.org/joining
Please note, equipment must be pre-ordered and presenters who need equipment must pay the equipment charge together with their conference registration fees by 1 Oct. Only orders paid before this deadline will be handled. THE FINAL DEADLINE FOR CHANGES TO EQUIPMENT REQUESTS WILL BE 1 OCT.
Discount details
If you pay your conference registration fees by the 26 Oct 2011 pre-registration deadline, you qualify for the lower pre-registration rates.
If your JALT membership is valid through 30 Nov 2011, you are entitled to member rates – even if you pay for your membership at the same time as registration.
How to Register for JALT2011
Pre-registration is the cheapest and most efficient way to guarantee a good start to JALT2011. Please do take advantage of the lower pre-registration rates and register before the 26 Oct 2011 deadline (1 Oct for presenters). After your application for pre-registration is processed, a Pre-registration Acknowledgement will be emailed to you. Please print out your acknowledgement and bring it to the conference site to exchange for your nametag and conference bag. If you have not received your acknowledgement by 12 Nov, please contact the JALT Central Office.
Onsite registration will be offered at the conference site from 18 Nov, 16:00-19:00, and throughout the remaining days of the conference. VISA and MasterCard will be accepted. Please bring your membership card to register at member rates.
Pre-Registration
(A) Online, by VISA or MasterCard – from within Japan or from overseas Go to https://jalt.org/joining. Following the onscreen instructions, complete the form and submit it online. If you are overseas and planning to travel to Japan, please first be sure that you can satisfy entry visa or other requirements to enter Japan, for which the responsibility is entirely your own. If you do require but have not yet obtained an entry visa, you are advised to pay your conference fee(s) ONSITE upon arriving at the conference.
If you want to register from overseas without using a credit card, please contact the JALT Central Office.
(B) By, postal furikae – only within Japan Fill out the postal furikae form from the conference preview booklet, or from a recent issue of The Language Teacher and make payment at a post office. Be sure to include your name, postal mail address, email address, date(s) of attendance, etc. Use one form per person. Contact the JALT Central Office if you require additional forms. Neither cash nor checks are acceptable.
Make life simple! Please do pre-register. If you cannot, please bring your MEMBERSHIP CARD (even if it has expired) with you to the conference to help speed up your onsite registration.
Notes
Pre-registration for ordinary participants: Deadline 26 Oct.
Only applications postmarked or submitted online by the Wed 26 Oct deadline will be accepted for pre-registration. No applications postmarked or submitted online on or after 27 Oct will be processed. If any fees are remitted after the deadline, an extra handling charge of 2,000 yen will be charged in addition to the onsite rates.
Pre-registration for presenters: Deadline 1 Oct
Presenters must pay their conference fees and equipment fees by Sat 1 Oct, postmarked or online. Failure to do so will result in their presentations being canceled.
Conference registration acknowledgement by email
After your application to pre-register is processed, a Pre-registration Acknowledgement will be emailed to you. Print out this e-mail and bring it to the onsite Pre-registration Desk. If registering by furikae, be sure to print your e-mail address CLEARLY. No acknowledgement will be issued on paper or be sent by post.
Equipment for presenters: Deadline 1 Oct
Equipment will be provided only if it was paid for, together with the conference fees, by the presenters’ pre-registration deadline 1 Oct. On your pre-registration form, please pay the appropriate fee, specifying your presentation identification number.
For a group presentation, the leader named on the presentation proposal must pay the equipment fee. No payment by any other group member will be accepted.
No refunds will be made for equipment paid for but not used, if this results from the presenter’s own mistake.
JALT Junior program
Participants in the main Conference are entitled to attend the JALT Junior program at no extra charge. Participants who register only for JALT Junior are not entitled to attend the main conference, with the exception of the Plenaries, but will receive a conference handbook and a conference bag.
Cancellation
Cancellations will be acceptable only if received in writing (postal mail or email) by JALT Central Office before the following deadlines, and are subject to the following cancellation charges:
By Thu 3 Nov 17:00: Cancellation charge 3,000 yen
By Thu 10 Nov 17:00: Cancellation charge 5,000 yen
After the above deadlines: No refund No refund will be given for any cancellation received after the second deadline, 10 Nov.
Any requests for a refund must be made in writing, using the Cancellation Notice, and providing full details, including bank name, branch name, account number and account name. Refund due, less the cancellation charge, will be paid into the registrant’s bank account by bank transfer after the Conference. If your bank information was not provided at the time of cancellation, the refund will be made by postal money order.
Balance due
On your Pre-registration Acknowledgement there will be a note for any balance due. Make payment by postal furikae before the pre-registration deadline. You will also receive such a note if your membership expires before 30 Nov 2011. For smoother processing, please pay your membership fee at the time of registration – No Pre-registration Acknowledgement will be reissued.
Receipt
A Receipt bearing the official JALT seal can only be issued onsite.　It is advisable to retain any receipt issued by the post office or the printout of your online registration confirmation. You will need to be able to provide proof of payment to support any inquiry to the JALT Central Office regarding any payment or refund.
The JALT Central Office will not accept payment for hotel or travel reservations nor will it be responsible for any mistaken payment of these. Please make reservations at your own initiative, or contact our agent, JTB Global Marketing & Travel Inc. jalt2011@jtb.jp.
During the conference, volunteer photographers will be taking photographs for JALT editorial, promotional and advertising use: Your understanding and cooperation are appreciated.