Call for Presentations
Deadline for submissions: Friday April 23, 2010
Please read the instructions and FAQs carefully. Submissions deviating from the guidelines will not be accepted.
Submitting a Presentation Proposal
Vetted or Unvetted Proposals?
There are two types of presentation proposals: vetted and unvetted. Most sessions at the conference are vetted. Unvetted proposals are those that are guaranteed inclusion in the conference program because of contracts with Associate Members and affiliate organizations, or proposals from SIGs, Chapters, and other parts of JALT for meetings and forums. Unvetted proposals follow slightly different procedures, which can be found online at http://jalt.org/conference/submit/unvetted/
All proposals, both vetted and unvetted, will be reviewed by the program committee.
Notification of acceptance or rejection of a proposal will be sent by email no later than Saturday July 31, 2010.
Notes:
The vetting procedure is completely anonymous. Only proposals completed according to the guidelines, received on or before the deadline, will be reviewed.
Proposals for longer presentations and special events that tie-into the theme of Creativity: Think Outside the Box will be entertained by the Program Committee only under special circumstances. Brief descriptions of proposals for special events should be sent to <creativity [at] jalt.org>
Submitting a Vetted Proposal
Please follow the steps below to ensure your vetted submission is received in its complete and correct form.
Important: Emailed, mailed, or faxed proposals will NOT be accepted.
- Titles must be no more than 50 characters including spaces. Titles may be in English or in the language of the presentation.
- Prepare a summary (maximum of 75 words or 150 Japanese characters) and an abstract (150-250 words or 300-500 Japanese characters). Following the steps below will help ensure your submission is received properly.
- If possible, use a word processor or text editor other than Microsoft Word to write your submission. Microsoft Word introduces various text encodings that cause compatibility issues with the online database, and may result in unwanted characters appearing in your submission.
- Plain text only. Don't format your document with tabs, bold text, bullet marks or multiple line breaks between paragraphs. All formatting will be stripped when the document is submitted to the database and sent to the reading committee.
- Use straight quotes and apostrophes, not curly quotes (" " are straight; “ ” are curly).
- Use a single space only after punctuation such as periods, not double spaces.
- Go to the JALT2010 submissions webpage at: http://jalt.org/conference/submit
Enter all your submission details following the on-screen instructions. Once complete, submit your summary and abstract. DO NOT SEND BY EMAIL. Only website submissions will be accepted. - As all correspondence from the program committee regarding your submission will be via email, please ensure you enter a correct working email address! Also, be sure to notify the program team of any changes in your contact address. If we cannot contact you via email, your submission will be dropped. Please note: Hotmail and Yahoo sometimes block legitimate mail due to their strict spam and junk mail policies. If you must use one of these services, please ensure the database mail address <conf-data [at] jalt.org> is entered in your whitelist or list of allowed mail recipients.
- Once you submit your presentation, you will receive an automatic confirmation email message listing the details of your submission. In most cases this confirmation email will be sent within a few seconds of your submission. This email message is your receipt to show your submission has been received and entered in the conference database. PLEASE KEEP A COPY of this message in case of any queries or problems related to your submission. If you DO NOT receive a confirmation email message, please contact the database manager <conf-data [at] jalt.org> to check the status of your submission. In most cases, failure to receive confirmation mail means the presentation details were not submitted correctly.
Important Note
ERRORS IN THE SUBMISSION PROCESS ARE ENTIRELY THE RESPONSIBILITY OF THE SUBMITTER. IN CASES WHERE THE VALIDITY OR LEGITIMACY OF A SUBMISSION IS IN QUESTION, A COPY OF THE EMAIL RECEIPT MUST BE PROVIDED AS PROOF OF SUBMISSION BEFORE THE OFFICIAL DEADLINE.
応募手続きに不備があった場合、その責任はすべて応募者にあります。応募の有効性や妥当性に問題が生じた場合、正式に期限内に提出したことを証明するために、受理されたことを示すメールのコピーを提示してください。
Deadline
The deadline for vetted proposals is midnight, Friday April 23, 2010, Japan Standard Time. NO late submissions will be accepted after this date.
