JALT2016: Transformation in Language Education

Call for Presentation Proposals

SUBMISSIONS OPEN NOVEMBER 24, 2015.

Deadline for submissions: Monday, February 15, 2016

A PDF version of this page is available to download - see link at the foot of the page

JALT promotes excellence in language learning, teaching, and research by providing opportunities for those involved in language education to meet, share, and collaborate. JALT, formed in 1976, is the Japan affiliate of International TESOL (Teachers of English to Speakers of Other Languages) and a partner of IATEFL (The International Association of Teachers of English as a Foreign Language).

Join us!

All Chapter and SIG officers and interested JALT members are invited to join in planning the conference together. We always need another pair of hands and another point of view. Contact the conference committee at program@jalt.org if you would like to take part or talk to any member of the conference team about what is involved.

Volunteers are also needed to read the proposals submitted. If you are interested in finding out what is involved in reading proposals, please send an email to the Reading Committee Liaison, Paul Stapleton: paulstapleton@gmail.com

Vetted or Unvetted Proposals?

There are two types of presentation proposals: vetted and unvetted. Most sessions at the conference are vetted. Unvetted proposals are those that are guaranteed inclusion in the conference program because of agreements with Associate Members and affiliate organizations, or proposals from SIGs, Chapters, and other parts of JALT for required meetings and forums. Unvetted proposals follow slightly different procedures, which can be found at http://jalt.org/conference/submit/unvetted/.

All proposals, both vetted and unvetted, will be reviewed by the program committee.

Notification of acceptance or rejection of a proposal will be sent by email in mid April 2016.
Due to the large number of proposals, notification has been moved to early to mid May 2016. Thank you for your patience.

Notes:

  • The vetting procedure is completely anonymous. Only proposals completed according to the guidelines, received on or before the deadline, will be reviewed.
  • Proposals for longer presentations and special events that tie into the theme of Transformation in Language Education will be entertained by the Program Committee only under special circumstances. Brief descriptions of proposals for special events should be sent to program@jalt.org with the subject heading "JALT2016 Special Event Proposal."

Advice Regarding Submissions

The conference committee offers the following advice to help you prepare a successful submission: click here for advice regarding submission.

Instructions for Submitting Presentation Proposals

Detailed information for submitting presentations can be found below. We suggest you refer to this information as you follow the steps to submit your vetted proposal.

Technology in Teaching (TnT) Workshops

If you are interested in submitting a proposal for a 90-minute TnT workshop, click here. Only experienced presenters will be considered.

Submitting a Vetted Proposal

Please follow the steps below to ensure your vetted submission is received in its complete and correct form. Important: Emailed, mailed, or faxed proposals will NOT be accepted.

  1. Titles must be no more than 50 characters including spaces. Titles must be in English.
  2. Prepare a summary (maximum of 75 words or 150 Japanese characters) and an abstract (150-250 words or 300-500 Japanese characters). Following the steps below will help ensure your submission is received properly.
    • Plain text only. Don't format your document with tabs, bold text, bullet marks or multiple line breaks between paragraphs. All formatting will be stripped when the document is submitted to the database and sent to the reading committee.
    • Use a single space only after punctuation such as periods, not double spaces.
    • Do not use all caps for your name. Enter your name with the first letter capitalized ONLY like this: Smith, Joe. Using uppercase or all capitals for your entire name looks unprofessional and creates extra work for the publications editors.
  3. Go to the JALT2016 submissions webpage at: http://jalt.org/conference/submit
  4. Enter all your submission details following the on-screen instructions. Once complete, submit your summary and abstract. DO NOT SEND BY EMAIL. Only website submissions will be accepted.
  5. As all correspondence from the program committee regarding your submission will be via email, please ensure you enter a correct working email address! We will be notifying presenters around the middle of April with submission results. It is important you provide an email address you can access at this time, as presenters who do not confirm their intention to present by mid-August may be removed from the schedule. It is your responsibility to confirm your presentation by mid-August even if you are away from home or work. The deadline for pre-registering is October 3, 2016.
  6. Also, be sure to notify the program team of any changes in your contact address. If we cannot contact you via email, your submission will be dropped.
  7. Once you submit your presentation, you will receive an automatic confirmation email message listing the details of your submission. In most cases this confirmation email will be sent within a few seconds of your submission. This email message is your receipt to show your submission has been received and entered in the conference database. PLEASE KEEP A COPY of this message in case of any queries or problems related to your submission. IF YOU DO NOT RECEIVE A CONFIRMATION, CHECK YOUR JUNK OR SPAM MAIL FOLDER.
  8. If you cannot find a confirmation message, IT MEANS YOUR SUBMISSION WAS PROBABLY NOT RECEIVED. Therefore, please contact the database manager conf-data@jalt.org to check on the status of your submission. In most cases, failure to receive confirmation mail means the presentation details were not submitted correctly. IT IS YOUR RESPONSIBILITY TO FOLLOW UP ON THIS RIGHT AWAY.

Important Note

ERRORS IN THE SUBMISSION PROCESS ARE ENTIRELY THE RESPONSIBILITY OF THE SUBMITTER. IN CASES WHERE THE VALIDITY OR LEGITIMACY OF A SUBMISSION IS IN QUESTION, A COPY OF THE EMAIL RECEIPT MUST BE PROVIDED AS PROOF OF SUBMISSION BEFORE THE OFFICIAL DEADLINE.
応募手続きに不備があった場合、その責任はすべて応募者にあります。応募の有効性や妥当性に問題が生じた場合、正式に期限内に提出したことを証明するために、受理されたことを示すメールのコピーを提示してください。

Deadline

The deadline for vetted proposals is midnight, Monday, 15 February 2016, Japan Standard Time. NO late submissions will be accepted after this date.

Frequently asked questions

1. How many proposals can I submit? There is no limit to the number of submissions a single person may make. However, so that as many people as possible may present at the conference, presenters with multiple submissions will be limited to a maximum of one vetted presentation as main presenter. Participation in multiple presentations is permissible, as long as a single individual is not the main presenter in more than one presentation. However if any group of presenters or any institution appears to be attempting to circumvent the system by submitting an extreme number of presentations, the Reading Committee in consultation with the Director of Program may choose to limit the number of presentations actually accepted.

2. How many individuals from a single institution can present in a 25-minute short paper presentation or 60-minute long paper presentation? In proposing paper presentations, we suggest that you include no more than three individuals from any single institution.

3. At the moment, due to various circumstances, I'm not sure if I'll be able to attend the conference or not. Should I submit a proposal regardless? We ask that you submit proposals only if you plan to attend the conference. We suggest that if your research is as yet unfinished, or you are unsure if you will have the funding or time to attend, it may be more suitable to wait and submit next year.

4. How do I register for the conference? All presenters must pre-register for the conference. Failure of any presenter or co-presenter to pre-register will result in cancellation of the presentation. Pre-registration information is automatically sent to all presenters and JALT members. Nonmembers can request pre-registration materials in writing by post (JALT Central Office, Urban Edge Bldg 5F, 1-37-9 Taito, Taito-ku, Tokyo, 110-0016, Japan), email jco@jalt.org, or fax (03-3837-1631) from the JALT Central Office. We regret that financial assistance cannot be provided to presenters.

Deadline for Presenter Pre-registration is Monday, 3 October 2016.

5. Are there opportunities to submit manuscripts to JALT publications? Presenters are encouraged to submit revisions of their presentation for possible publication in the JALT Journal or The Language Teacher, and articles based upon their presentations to the postconference publication (see the Conference Handbook for details).

To submit a proposal: http://jalt.org/conference/submit


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Instructions for Submitting Presentation Proposals

Contact Information

One person must be designated as the contact person. Have his or her email address ready along with the presenter(s)' affiliations and JALT membership numbers if available. Also indicate which days, if any, the presenter(s) are not available.

Promotional Presentations

Indicate whether or not this session will be promoting commercial teaching materials or systems, or other commercial services.

Interest Areas

Presentation rooms will be organized according to the interest areas below, which closely parallel JALT Special Interest Groups (SIGs). These are divided into two main sub-groups:

A. Learning/Teaching Contexts

  1. College & University Education (CUE)
  2. Conversation /Language School (EIKAIWA)
  3. Junior/Senior High School (JSHS) (Presentations will be included in JALT Junior)
  4. Teaching Children (TC) (Presentations will be included in JALT Junior)
  5. Teaching Mature Learners
  6. General (applicable to any, or at least a range of, teacher/learner populations)
  7. Non-teaching content (for meetings and JALT business sessions)

B. Content Areas

  1. Administration, Management, & Employment Issues (PALE)
  2. Bilingualism (BIL)
  3. Business Communication (BizCom)
  4. Content-Based Instruction (CBI)
  5. Corpus (COR)
  6. Critical Thinking (CT)
  7. Culture (CUL)
  8. Elementary and Preschool (ELEM)
  9. English for Specific Purposes (ESP)
  10. Extensive Reading (ER)
  11. Framework (CEFR etc.) & Language Portfolio (FLP)
  12. Gender Awareness in Language Education (GALE)
  13. Global Issues in Language Education (GILE)
  14. Japanese as a Second Language (JSL)
  15. Language and Technology (CALL)
  16. Languages Other than English or Japanese (OLE)
  17. Learner Development (LD)
  18. Lifelong Language Learning (LLL)
  19. Listening (LIS)
  20. Literature in Language Teaching (LILT)
  21. Materials Writing and Design (MW)
  22. Mind, Brain, and Education (BRAIN)
  23. Motivation (MOT)
  24. Pragmatics (PRAG)
  25. Professional Development (PD)
  26. Pronunciation (PRON)
  27. Reading (READ)
  28. School Owners (SO)
  29. Sociolinguistics (SL)
  30. Speech, Drama & Debate (SDD)
  31. Speaking/Communication (SC)
  32. Study Abroad (SA)
  33. Task-Based Learning (TBL)
  34. Teacher Education (TED)
  35. Teachers Helping Teachers (THT)
  36. Testing and Evaluation (TEVAL)
  37. Vocabulary (VOC)
  38. Writing (WRIT)
  39. Non-teaching area (for meetings and JALT business sessions)

Presenters should indicate BOTH which learning/teaching context they are targeting AND which content area they feel the presentation best fits.

Format

Choose the format that best suits the presentation that you want to make. If your submission is deemed inappropriate for the requested format, we may suggest an alternative. For example, you may be asked to form a panel with other presenters speaking on a similar topic, or you may be asked to change your planned presentation into a poster session or be a part of a round table discussion.

  1. Research-Oriented Short Presentation (25 minutes): An oral summary with occasional reference to notes or a text that discusses the presenters’ topic and work in relation to theory and/or practice. Opportunities for audience participation are limited. Most presentations at JALT fall in this category. (3 presenters max.)
  2. Practice-Oriented Short Workshop (25 minutes): A session that shows, as well as describes, a technique for teaching or testing. The presenter should spend no more than 10 minutes explaining the underlying theory. (3 presenters max.)
  3. Practice-Oriented Long Workshop (60 minutes): A carefully structured, hands-on professional development activity. The presenter(s) and participants tackle a problem or develop specific teaching or research techniques. A limited number of long workshops will be accepted, depending on space available. Only those long papers rated highest in the selection process will be considered; in other words, only exemplar proposals will be accepted.
  4. Research-Oriented Long Presentation (60 minutes): An oral summary with occasional reference to notes or a text that discusses the presenters’ topic and work in relation to theory and/or practice. A limited number of long presentations will be accepted, depending on space available. Only those long papers rated highest in the selection process will be considered; in other words, only exemplar proposals will be accepted.
  5. Forum (90 minutes): Multiple presenters give presentations on a similar topic. A Forum can also be convened as a panel discussion (6 presenters max.). The number of vetted forums is also limited. Only those forums rated highest in the selection process will be considered; in other words, only exemplar proposals will be accepted.
  6. Poster Session (90 minutes): Poster presentations with charts, graphs, illustrations, and summaries convey information quickly and effectively and allows for short, informal discussion between the presenter(s) and attendees, as attendees circulate within the poster-session area. Poster sessions serve as an important and interactive forum for sharing professional ideas and for receiving feedback. Poster exhibits are set up side-by-side within the session area during the hour before the session and dismantled within the hour afterward. Please note that audio-visual equipment cannot be used.
  7. Roundtable Exchange (75 minutes): This session type will give participants an opportunity to share and discuss work in progress or emerging ideas in theory and practice with other presenters and a small audience in an informal roundtable format. Roundtable Exchange allows for stimulating conversations and networking opportunities among participants on shared interests. Individual proposals will be grouped into roundtables clustered around shared topics. Roundtable Exchanges will be held in a large room with several discussions taking place at the same time at different tables. Presentations will be delivered in turn for no more than 10 minutes each, followed by a 5 minute Q & A. After all presentations, participants will engage in extended discussion with the other attendees at the table. One presenter will volunteer to serve as a timekeeper. No audiovisual equipment will be provided.
  8. Meeting: (45 or 60 minutes) This format is unvetted and is restricted to JALT business and alumni meetings. No other requests for this format will be accepted.

Language

Presentations may be delivered in any language although English and/or Japanese are used mainly.

Short Summary

The short summary appears in the conference handbook. Short summaries help conference participants decide which presentations are the most appropriate to their interests. The short summary may be written in the language of the presentation. In the short summary, include enough information to convey the main ideas of your presentation. Short summaries are limited to a maximum of 75 words and to 150 characters in Japanese. Short summaries will be edited for length and clarity. All information should be in complete sentences, and written in the third person future form: "The presenter will show..." rather than "I will show..." and "Participants will..." rather than "You will..."

Abstracts

Abstracts are evaluated by the Reading Committee to determine which vetted presentations are accepted. Each proposal is reviewed by three Reading Committee members. The Reading Committee sees only the titles and the abstracts. Please make sure that:

  • Your abstract is between 150 and 250 words in English, 300 to 500 characters in Japanese, and that your title has a maximum of 50 characters and spaces total.
  • The presentation's purpose and point of view are clearly stated.
  • Supporting details and examples are included.
  • The best format (i.e., short paper, workshop, long paper, forum) has been selected.
  • The material outlined can be covered in the allotted time.
  • The contents have been carefully edited and proofread.
  • No name or information is included in the abstract that could be used to identify the speaker.

Equipment

Each room will be equipped with tables and chairs and a digital projector (for computer display). Larger rooms will be provided with a microphone. If required, you can rent a digital projector (for computer display) at ¥2000 per presentation. THIS CHARGE MUST BE PAID FOR BY THE CONTACT PERSON LISTED IN THE DATABASE AT THE SAME TIME AS THE CONFERENCE PRE-REGISTRATION FEE. If you plan on playing a CD or DVD, you should bring a computer that is capable of doing so. Any other equipment, including computers and speakers, must be provided by the presenter. The final deadline for changes in equipment requests will be Monday, 3 October, 2016.

Photography and Other Recording

There may be photography, audio, or video recording at the conference. By entering the event premises you give consent to the use of your photograph, likeness, video or audio recording in whole or in part without restriction or limitation for any educational, promotional, or any purpose for distribution. If you do not want to be photographed or videotaped, please notify the individuals capturing the information.


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Advice Regarding Submissions

JALT encourages broad participation and a wide range of viewpoints; however, time and space limitations make it impossible to accept all the proposals submitted. Major factors in the selection process include: clarity, appropriateness for the intended audience, relevance to the conference theme, quality of research and writing, and indications that the presentations will be well prepared. The selection committee also tries to achieve a balance of topics and interests.

We do not accept submissions that are not directly related to language teaching or the professional development of language teachers. If you are uncertain whether your proposal meets the criteria, please contact the conference program chair conf-program@jalt.org.

Note that only a limited number of long paper, workshop, and forum submissions can be accepted, depending on space available. Only those submissions rated highest in the selection process will be considered.

Factors that strengthen:

  • The topic and point of view are clearly stated.
  • The format is appropriate to the topic.
  • The material to be presented fits the time allotted.
  • The presenter shows familiarity with current practice and/or research.
  • The abstract is well written, carefully edited, and proofread.
  • Proposals that are attuned to the conference theme will be reviewed more favorably.

The format of the proposal abstract should follow a clear three-step order: background introduction, problem addressed, and finally exactly what will be attended to in the presentation. Make very sure there is no doubt in the mind of the reviewer what the presentation will show, investigate, or discuss.

Factors that weaken:

  • The abstract is too short (abstracts under 150 words will be automatically rejected).
  • The abstract is too general and no details or examples are given.
  • The title is obscure, inappropriate, or unrelated to the content.
  • Elaborate equipment is needed.
  • The abstract is carelessly written.
  • Insufficient time would be available to present.

Do ask a colleague to review your proposal before submitting. Even a careful writer may make errors which affect their proposal.

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JALT2016 Submission Guidelines217.11 KB

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