Deadline for submissions: Monday, February 15, 2016
A PDF version of this page is available to download - see link at the foot of the page
JALT promotes excellence in language learning, teaching, and research by providing opportunities for those involved in language education to meet, share, and collaborate. JALT, formed in 1976, is the Japan affiliate of International TESOL (Teachers of English to Speakers of Other Languages) and a partner of IATEFL (The International Association of Teachers of English as a Foreign Language).
All Chapter and SIG officers and interested JALT members are invited to join in planning the conference together. We always need another pair of hands and another point of view. Contact the conference committee at email@example.com if you would like to take part or talk to any member of the conference team about what is involved.
Volunteers are also needed to read the proposals submitted. If you are interested in finding out what is involved in reading proposals, please send an email to the Reading Committee Liaison, Paul Stapleton: firstname.lastname@example.org
There are two types of presentation proposals: vetted and unvetted. Most sessions at the conference are vetted. Unvetted proposals are those that are guaranteed inclusion in the conference program because of agreements with Associate Members and affiliate organizations, or proposals from SIGs, Chapters, and other parts of JALT for required meetings and forums. Unvetted proposals follow slightly different procedures, which can be found at http://jalt.org/conference/submit/unvetted/.
All proposals, both vetted and unvetted, will be reviewed by the program committee.
Notification of acceptance or rejection of a proposal will be sent by email in mid April 2016.
Due to the large number of proposals, notification has been moved to early to mid May 2016. Thank you for your patience.
The conference committee offers the following advice to help you prepare a successful submission: click here for advice regarding submission.
Detailed information for submitting presentations can be found below. We suggest you refer to this information as you follow the steps to submit your vetted proposal.
If you are interested in submitting a proposal for a 90-minute TnT workshop, click here. Only experienced presenters will be considered.
Please follow the steps below to ensure your vetted submission is received in its complete and correct form. Important: Emailed, mailed, or faxed proposals will NOT be accepted.
ERRORS IN THE SUBMISSION PROCESS ARE ENTIRELY THE RESPONSIBILITY OF THE SUBMITTER. IN CASES WHERE THE VALIDITY OR LEGITIMACY OF A SUBMISSION IS IN QUESTION, A COPY OF THE EMAIL RECEIPT MUST BE PROVIDED AS PROOF OF SUBMISSION BEFORE THE OFFICIAL DEADLINE.
The deadline for vetted proposals is midnight, Monday, 15 February 2016, Japan Standard Time. NO late submissions will be accepted after this date.
1. How many proposals can I submit? There is no limit to the number of submissions a single person may make. However, so that as many people as possible may present at the conference, presenters with multiple submissions will be limited to a maximum of one vetted presentation as main presenter. Participation in multiple presentations is permissible, as long as a single individual is not the main presenter in more than one presentation. However if any group of presenters or any institution appears to be attempting to circumvent the system by submitting an extreme number of presentations, the Reading Committee in consultation with the Director of Program may choose to limit the number of presentations actually accepted.
2. How many individuals from a single institution can present in a 25-minute short paper presentation or 60-minute long paper presentation? In proposing paper presentations, we suggest that you include no more than three individuals from any single institution.
3. At the moment, due to various circumstances, I'm not sure if I'll be able to attend the conference or not. Should I submit a proposal regardless? We ask that you submit proposals only if you plan to attend the conference. We suggest that if your research is as yet unfinished, or you are unsure if you will have the funding or time to attend, it may be more suitable to wait and submit next year.
4. How do I register for the conference? All presenters must pre-register for the conference. Failure of any presenter or co-presenter to pre-register will result in cancellation of the presentation. Pre-registration information is automatically sent to all presenters and JALT members. Nonmembers can request pre-registration materials in writing by post (JALT Central Office, Urban Edge Bldg 5F, 1-37-9 Taito, Taito-ku, Tokyo, 110-0016, Japan), email email@example.com, or fax (03-3837-1631) from the JALT Central Office. We regret that financial assistance cannot be provided to presenters.
Deadline for Presenter Pre-registration is Monday, 3 October 2016.
5. Are there opportunities to submit manuscripts to JALT publications? Presenters are encouraged to submit revisions of their presentation for possible publication in the JALT Journal or The Language Teacher, and articles based upon their presentations to the postconference publication (see the Conference Handbook for details).
To submit a proposal: http://jalt.org/conference/submit
One person must be designated as the contact person. Have his or her email address ready along with the presenter(s)' affiliations and JALT membership numbers if available. Also indicate which days, if any, the presenter(s) are not available.
Indicate whether or not this session will be promoting commercial teaching materials or systems, or other commercial services.
Presentation rooms will be organized according to the interest areas below, which closely parallel JALT Special Interest Groups (SIGs). These are divided into two main sub-groups:
A. Learning/Teaching Contexts
B. Content Areas
Presenters should indicate BOTH which learning/teaching context they are targeting AND which content area they feel the presentation best fits.
Choose the format that best suits the presentation that you want to make. If your submission is deemed inappropriate for the requested format, we may suggest an alternative. For example, you may be asked to form a panel with other presenters speaking on a similar topic, or you may be asked to change your planned presentation into a poster session or be a part of a round table discussion.
Presentations may be delivered in any language although English and/or Japanese are used mainly.
The short summary appears in the conference handbook. Short summaries help conference participants decide which presentations are the most appropriate to their interests. The short summary may be written in the language of the presentation. In the short summary, include enough information to convey the main ideas of your presentation. Short summaries are limited to a maximum of 75 words and to 150 characters in Japanese. Short summaries will be edited for length and clarity. All information should be in complete sentences, and written in the third person future form: "The presenter will show..." rather than "I will show..." and "Participants will..." rather than "You will..."
Abstracts are evaluated by the Reading Committee to determine which vetted presentations are accepted. Each proposal is reviewed by three Reading Committee members. The Reading Committee sees only the titles and the abstracts. Please make sure that:
Each room will be equipped with tables and chairs and a digital projector (for computer display). Larger rooms will be provided with a microphone.
If required, you can rent a digital projector (for computer display) at ¥2000 per presentation. THIS CHARGE MUST BE PAID FOR BY THE CONTACT PERSON LISTED IN THE DATABASE AT THE SAME TIME AS THE CONFERENCE PRE-REGISTRATION FEE. If you plan on playing a CD or DVD, you should bring a computer that is capable of doing so. Any other equipment, including computers and speakers, must be provided by the presenter. The final deadline for changes in equipment requests will be Monday, 3 October, 2016.
There may be photography, audio, or video recording at the conference. By entering the event premises you give consent to the use of your photograph, likeness, video or audio recording in whole or in part without restriction or limitation for any educational, promotional, or any purpose for distribution. If you do not want to be photographed or videotaped, please notify the individuals capturing the information.
JALT encourages broad participation and a wide range of viewpoints; however, time and space limitations make it impossible to accept all the proposals submitted. Major factors in the selection process include: clarity, appropriateness for the intended audience, relevance to the conference theme, quality of research and writing, and indications that the presentations will be well prepared. The selection committee also tries to achieve a balance of topics and interests.
We do not accept submissions that are not directly related to language teaching or the professional development of language teachers. If you are uncertain whether your proposal meets the criteria, please contact the conference program chair firstname.lastname@example.org.
Note that only a limited number of long paper, workshop, and forum submissions can be accepted, depending on space available. Only those submissions rated highest in the selection process will be considered.
The format of the proposal abstract should follow a clear three-step order: background introduction, problem addressed, and finally exactly what will be attended to in the presentation. Make very sure there is no doubt in the mind of the reviewer what the presentation will show, investigate, or discuss.
Do ask a colleague to review your proposal before submitting. Even a careful writer may make errors which affect their proposal.
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